Accepting documents into the archive
How to care for the documents in the archive?
Sharing the documents
A: Good morning, can I help you?
I: Good morning. I would like to access some documents in your archive.
A: I see. Do you want to browse documentsma392967aa998d598_1516024294343_0browse documents on sitema392967aa998d598_1516024325563_0on site, borrowma392967aa998d598_1516024347827_0borrow them or make copiesma392967aa998d598_1516024366900_0make copies?
I: I would like to borrow them.
A: I see. Have you filled the appropriate formma392967aa998d598_1516024496025_0form?
I: Yes, here.
A: Thank you. I will see if everything is properly filled ...
I see that we have the date ... the name of the applicantma392967aa998d598_1516024510181_0the name of the applicant ... the classification codema392967aa998d598_1516025019385_0classification code from the file index... but I have to ask you to complete the application.
I: I understand. I was not sure about all the elements ...
A: Please choose here the sharing methodma392967aa998d598_1516025068111_0sharing method; please also provide the purpose of the accessma392967aa998d598_1516025180950_0purpose of the access and a brief justificationma392967aa998d598_1516025313709_0justification.
I: Of course. I'll complete it in a minute.
A: I will also need to get permissionma392967aa998d598_1516025388076_0permission from the head of the departmentma392967aa998d598_1516025406105_0head of the department to borrow this batch of documents.
I: Of course. And could you please tell me about the rules of borrowing the files?
A: Yes, of course. After the loan, you are fully responsible for the status of the borrowed documentation. You cannot share the documentation with other people without our knowledge or add annotationsma392967aa998d598_1516025454998_0annotations and commentsma392967aa998d598_1516025469141_0comments to the documents. I need to carefully review thecondition of thema392967aa998d598_1516025576843_0condition of the shared documentationma392967aa998d598_1516025576843_0documentation before it is made available and after it is returned from you.
I: That's understandable. In that case, thank you for the suggestion and I'm going to complete the form.
A: Please bring it to me when it is complete, I will wait.